This document has been written in French and is governed by French law. The translation you are reading may be inaccurate and may not apply under the laws of other countries. However, it applies to you if you attend one of our events or apply for membership.
The purpose of these internal rules is to specify the internal operating procedures of the Hopz Haus association.These rules supplement the Legal Documentation of Hopz Haus without replacing them. Any participation in the life of the association or in an event organised by Hopz Haus is equivalent to full acceptance of these regulations.
Hopz Haus is designed as a «Safe Place» a secure, respectful and inclusive space. The very name of the association reflects this philosophy: Hopz, project identity, and Haus (house), symbolising a protective, caring and shared place.
The Hopz Haus association is based on the following principles:
・respect for people, without distinction or discrimination,
・safety of the public, members and teams,
・ artistic and cultural freedom within a responsible framework,
・compliance with applicable laws and regulations.
Any behaviour contrary to these principles is incompatible with the spirit and values of the association.
The main purpose of joining the association is to support the association's project, its values and its purpose.
Membership :
・does not give no automatic right of access to our events,
・this is not primarily about access to events, these are organised independently of membership,
・ does not imply any obligation on the part of the association to invite a member to an event.
Events can be accessed as follows by invitation and subject to capacity.
If membership is definitively refused at the end of a provisional membership period, all bookings for future events may be cancelled.
Members undertake to :
・adopt respectful and responsible behaviour,
・respect the instructions given by the association and its representatives,
・ not endanger others or themselves,
・ refrain from any comments or behaviour contrary to the values of the association.
In the event of inappropriate behaviour (comments contrary to values, failure to comply with instructions, endangerment, inappropriate attitude), the association reserves the right to carry out a call to order, This does not necessarily constitute a statutory penalty.
To date, Hopz Haus has organised the following events, reserved for members, this will ensure the consistency of the values promoted by the association.
Before each event, a publication is put online on the association's website to allow ticket bookings.
The Association reserves the right to:
・to pre-sort bookings by a designated event manager,
・to refuse access to an event to any person who is obviously drunk, or whose dress or behaviour is deemed inappropriate, according to a private policy comparable to that of nightclubs.
Tickets and, where necessary, identity are checked by security staff.
Refusal of access or exclusion from an event does not constitute a disciplinary sanction or expulsion from the association.
The volunteers involved in the events are chosen by the association according to need and availability. Their commitment may be one-off or recurrent, but is not compulsory.
All volunteers must sign a certificate of volunteering. They are subject to these rules, even if they are not members.
Volunteers are skilled people who carry out their usual jobs or activities (barman, security, sound and light technicians, artists, etc.). They are trained and qualified to handle their own equipment, to manage the tasks entrusted to them and, where necessary, to collect money.
The association points out that it is not for profit. All proceeds are exclusively intended to cover the actual costs of organising the events (venue hire, transport, technical equipment, decoration, bar, insurance, website, domiciliation, printing of documents, etc.).
Public safety is an absolute priority. Events are organised in secure venues, with the presence of security teams.
Volunteers and members must refer to the specific rules for volunteers.
The association cannot be held responsible for individual actions that contravene the law. In the event of a serious incident, the events are insured in the name of the organiser. Anyone acting outside the law will be held personally liable.
Members and volunteers are authorised to capture and distribute images or videos during events, particularly on social networks, as long as this content respects the image and values of the association.
The association reserves the right to request the deletion of all content deemed contrary to its values or image. This request must be complied without delay.
The association may use images or content captured during its events, provided that such content would not have existed without participation in the event.
All receipts from events are made on a not-for-profit basis and are accounted for in accordance with the regulations applicable to associations under the 1901 Act.
All requests for refunds (admission tickets or purchases made at an event) are possible. up to five (5) days before the event, to allow tickets to go back on sale.
After this time, no refund can be guaranteed.
Reimbursements are subject to the conditions and deadlines of the payment service providers used (such as SumUp or Weezevent). In case of impossibility of reimbursement by these service providers, the association cannot be required to advance funds.
All requests must be made in priority to the service provider concerned, using the means provided (online form or post).
In the event of failure to comply with these rules, the Executive Committee may take any appropriate action, including :
・verbal or written reminder,
・exclusion of an event,
・suspension from participation in activities.
These measures are part of internal management and do not necessarily constitute a sanction under the Staff Regulations.
These internal rules apply from the moment you join the membership, including provisional membership.
It may be amended at any time by decision of the Executive Committee.
